How we can help you organise your congress or event in Rotterdam

Rotterdam Partners: Official Convention Bureau for Rotterdam

Rotterdam Partners Convention Bureau is the official planning partner for international congress, meetings and events organisers in Rotterdam, the Netherlands. Our goal is to streamline your efforts and ensure that you deliver an unsurpassed meeting or event experience for your delegates in Rotterdam. We offer a free venue search, expert local advice, assistance with site inspections and liaison with suppliers, promotional support, marketing assistance & much more! Discover how we can help make your next event in the Rotterdam area impactful.

As a impartial party for meeting destination Rotterdam in the Netherlands we assist you free of charge in planning and preparing your conference, event, meeting or incentive. This means that our experts can share their entire wealth of knowledge and contacts with you, working with you from bid to closing-night gala in Rotterdam with the following services:

Point of contact and expert local knowledge

Rotterdam Partners is the partner organisation in the city of Rotterdam. As a facilitator of such an environment, we take pride in bringing together meeting and event planners with relevant businesses, industry experts, civic representatives and non-governmental or governmental organisations. Tap into our extensive network of 170+ industry partners supporting you to deliver the best possible conference which will leave a lasting impression on your delegates.

City wide support in bid

Producing a successful bid is key. We will assist you in the bidding process from A to Z by compiling quotes, support letters, and information about the city to deliver an inspiring and customized bid book to help bring your next event to Rotterdam.

Financial supports

We want to help you deliver exceptional, unforgettable experiences for your delegates. We can advise you on possible financial supports to enhance your program, create unique experiences and exceed all your delegates’ expectations. From funding opportunities to discounted travel and social activities.

Advice on venues, accommodations & social program

We know Rotterdam inside out. Our city is home to a diverse range of venues and more than 11,000 hotel rooms (by 2027), from 3 show-stopping sustainable convention centres to charming unique venues. We offer tailored location advice and help you shortlist the most fitting venues and accommodation options, so you can make the best choice for you and your delegates. With the Rotterdam Hotel Label we can assure you of the availability of a sufficient number of hotel rooms at a favourable, maximised price.

Our Venue & Service Finder

Site inspection

Seeing is believing, you have to experience Rotterdam as a local for your decision making process. The Rotterdam Partners Convention Bureau hosts site inspections for decision makers, covering conference and meeting venues, hotels, social options and attractions. We create a custom itinerary and act as your expert guide to ensure you experience all you need for your decision.

Collaborating for positive impact

As an event organiser, you understand and value the importance of leaving a legacy and creating impact. So does the city of Rotterdam. The Rotterdam Collaboration for Change framework and its themes are designed to align your mission with our city’s ambition. Rotterdam Partners strives to strengthen the success of our city by bringing your legacy ideas to life, with impact.

Rotterdam Collaboration for Change

Promotional tools before & during your congress / event

We understand that good promotion is crucial for a successful congress. To help you create visibility for your event with local flavour, we offer a range of event marketing and promotional support. From city dressing options, access to the official Rotterdam Branding Toolkit, to promotion via our website and social channels, we have the tools and solutions you need. Plus, we also arrange on-site tourist information booths and provide your congress visitors with city maps, area guides and an online visitors guide to maximize their experience in Rotterdam.

Download Factsheet Out of Home Media & City Dressing

Event planning essentials

Download our Meeting Planners Toolkit
Factsheet Out of Home Media & City Dressing
Visitor's Guide
Find your venue or service
Check out the Rotterdam Hotel Label
Leave a Legacy
Sustainability: Hotel Neutraal

Upcoming congresses

Go to the complete congress agenda
IOVC 2024- International Oncolytic Virotherapy Conference
27 October 2024 - 30 October 2024 IOVC 2024- International Oncolytic Virotherapy Conference De Doelen
GET 2024 - Global Energy Transition Conference & Exhibition 2024
04 November 2024 - 06 November 2024 GET 2024 - Global Energy Transition Conference & Exhibition 2024 Postillion Hotel & Convention Centre WTC
ERS Course
07 November 2024 - 08 November 2024 ERS Course Mainport Hotel

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