Our services

Rotterdam Partners Convention Bureau offers free, objective and professional advice to organisers of congresses or business meetings about the opportunities on offer in Rotterdam. We will be pleased to help you decide on venues, leisure programmes and communication choices to ensure your congress, fair, meeting or business trip is a success. Rotterdam Partners knows how the city can work for you. Our team works with more than 170 partners throughout the city operating in the business-visitor and/or tourist markets.

Rotterdam Partners Convention Bureau will be pleased to help give your business event the right quality and tone.

Advice and mediation

There is accommodation in Rotterdam suited to every budget and taste. Rotterdam Partners Convention Bureau can advise you about the choice of business venue and accommodation in the city or indeed the surrounding area. We can also contact venues and hotels as part of organising your stay. When it comes to actually putting on your congress, we will be happy to introduce you to Professional Congress Organisers (PCOs), Destination Management Companies (DMCs) and suppliers. You can also look around yourself using our Venue & Service Finder.

Site inspection, FAM trip & Inspiration Day

Rotterdam Partners Convention Bureau takes care of site inspections for the local organising committee or the international board at locations including hotels, congress venues and restaurants. These inspections will make it clear what sort of experience of your congress or business event participants can expect. Both FAM trips and Inspiration Days are eye-opening ways to get to know what’s on offer in the business city, Rotterdam.

Production, co-financing and subsidies

Rotterdam Partners Convention Bureau will support you in producing and in co-financing your bid book and/or presentations. Rotterdam Partners has all the latest information on subsidy rules and the incentives on offer. We can advise you on available subsidies, such as those from the Subvention International Associations Congresses.

Advice on putting together a programme

Besides their time at your fair or congress, your visitors to Rotterdam should also really enjoy their stay here. Rotterdam Partners Convention Bureau will be happy to help you organise a programme of leisure activities to accompany your fair or congress. You can use the Congress Kit to help with this.

Top tools

Based on our experience and knowledge, we have constructed many handy materials for you to use during the process of bidding for, and organizing your congress. You will find most of these tools in the aforementioned congress kit. There are some ‘top tools’ that we would like to especially draw your attention to. Over time we will publish these tools on this webpage. So check this page regularly for more Top Tools!

Top Tool 1: Checklist for organizing a congress

Free visual aids, texts & Rotterdam backdrop

There are over 700 copyright-free photographs of Rotterdam in the Rotterdam Branding Toolkit. You can use these photos free of charge to help promote your business event in Rotterdam. Promotional videos are also available to be used in presentations.
You can give your fair or congress a Rotterdam flavour with our backdrop wall of pictures of the city. The backdrop can be reserved through Rotterdam Partners Convention Bureau.

City information

Besides their time at a congress or fair, visitors should thoroughly enjoy their stay in Rotterdam. They can make use of city information resources, including the Rotterdam App, the City Map, Congress Menu, Rotterdam Shopping City, the Rotterdam Welcome Card and Roaming Rotterdam. These will help congress and fair participants to quickly find their way around the city. Rotterdam Partners Convention Bureau can for the most part provide these aids free of charge.